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Best WhatsApp HR Templates

HR Templates

In today's fast-paced business environment, effective communication is key to maintaining a productive workplace. WhatsApp, with its widespread use and real-time messaging capabilities, has emerged as a powerful tool for human resource professionals. Recognizing the importance of this platform, we have compiled "8 Practical WhatsApp HR Templates to Use." This article aims to provide HR managers and recruiters with ready-to-use templates that streamline various aspects of the recruitment process. From candidate sourcing to interview scheduling, and even handling sensitive communications like rejections or offer letters, these templates are designed to facilitate smoother, more efficient interactions. They embody a blend of professionalism and personal touch, ensuring that candidates receive timely and clear communications. Dive into this resource to enhance your HR communication strategies and make your recruitment process more efficient and candidate-friendly.


HR Templates - Rejection

Hey {{1}}, We regret to inform you that we would not be going ahead with your profile for the role of {{2}} at this moment. We believe you still need to gain experience in the industry to handle a big role like this one. We wish you all the best for the future.

HR Templates - Assignment

Hey {{1}}

Thank you for taking the time to speak to us on the phone. We would like to invite you to complete an assignment. Click the button below to find the document link.

The aim is to gauge your skills, give us an idea of how you approach tasks relevant to the job. We would appreciate it if you could return your completed assignment to us by {{2}}.

Button: Access the Assignment

HR Templates - Paid Assignment

Hey {{1}}

Thank you for taking the time to speak to us on the phone. The next step in the interview process is an assignment that you will have to pass. It will be a paid assignment in case you submit it fully and before 23 June, 12pm.

Click the button below to find the details and start your assignment. If you have any questions, please feel free to drop your comments in the assignment document itself.

Button: Start the Assignment

HR Templates - Offer Acceptance

Hey Erin,

We have been impressed with your background and would like to formally offer you the position of Marketing Manager at Acme. This is a full time position with an annual salary of $100K+benefits. You will be reporting to the head of the Marketing Department. Your expected starting date is 23 June, 2022.

If you would like to discuss more, we can schedule a call with your hiring manager. You can click the button below to see their calendar and book a time. Meanwhile, I will share the onboarding checklist with you.

HR Templates - Candidate Sourcing

Hi {{1}}, I am {{2}} from {{3}}. Your LinkedIn profile is quite impressive with good experience in {{4}}.

We have an open position for the role of {{5}} at {{6}}, which would be perfect for you. Would you be interested to talk more? If yes, you can reply here with a convenient time to talk.

HR Templates - Interview Scheduling

Hey {{1}},

Thank you for your interest in the role of {{2}} at {{3}}. We’ve gone through your profile and would like to invite you for an interview.

Can you please book a slot here: {{4}}

The interview will be to discuss more about you, and the role. It will last roughly 30min.

Please respond if you are not available at any of the times you see in the calendar link above

HR Templates - Interview Rescheduling

Hey {{1}},

You had an interview scheduled with {{2}} to talk about the role of {{3}} at {{4}}. Unfortunately, he is down with flu and won't be able to take the call today. Would you mind booking another time slot on his calendar? Here's the link:

Sorry for the inconvenience.

HR Templates - Referral Interview Scheduling

Hey {{1}},

We got your referral from {{2}} who works in our {{3}} department. We would like to schedule your interview with our hiring manager {{4}} on {{5}} in our office. The interview will last 30min after which we will let you know the next steps. Would you be able to make it? Let us know a convenient time for you.

Click the button below to open Google maps and see our office location.

These templates not only streamline workflow but also ensure consistency and professionalism in interactions with candidates. By adopting these carefully crafted messages, HR departments can enhance candidate experience, maintain positive relationships, and efficiently manage various stages of the recruitment process. Whether it's scheduling interviews, providing assignments, or extending job offers, these templates are a testament to the power of effective communication in the digital age. Embracing these tools will undoubtedly aid in building a more responsive, organized, and candidate-friendly HR operation.


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